Civil Enforcement Unit

801 Sycolin Road S.E., Suite 104
Leesburg, VA 20175
Phone: 703-777-0379
Fax: 703-771-5744

The Civil Enforcement Unit of the Loudoun County Sheriff's Office is responsible for the service and execution of Civil and Criminal Court documents within Loudoun County.

Out of State Emergency Protective Orders

Please fax all "out of state" Emergency Protective Orders to the Loudoun County Sheriff’s Office Emergency Communications Center at 703-771-5470 for official service. "Out of state" refers to Emergency Protective Orders originating from a state other than Virginia, requiring service on a person in Loudoun County, Virginia.

Hours of Operation

The Loudoun County Civil Enforcement Unit is open Monday through Friday from 6:00 a.m. until 3:30 p.m. Documents received after hours must be delivered to the Loudoun County Adult Detention Center with instructions to deliver items to the Civil Enforcement Unit. Those documents will issued the next business day.

Service Fees

Services fees are set by Virginia statute and are not negotiable (see VA Code §17.1-272)

In-state paperwork filed through the courts have service fees. The clerk of the appropriate court will collect those funds.

Out-of-state service fees are $75.00 (seventy-five dollars) per person per paper. Funds shall be made payable to the "Sheriff of Loudoun County." Only cashier's or certified checks will be accepted.

Service fees for all Notices to be served by the Sheriff's Office are $12.00 (twelve dollars) per person per paper. Funds shall be made payable to the "Sheriff of Loudoun County." Cash and personal checks are accepted.

Evictions

The "eviction" process:

Send (registered letter w/ return receipt requested is recommended) or have served upon the tenant by the Sheriff of Loudoun County, a 5-day Pay or Quit Notice (for non-payment of rent), or send or have served upon the tenant by the Sheriff of Loudoun County, a 30-day Notice (for any other acceptable reason).

File for possession of the property with a Summons for Unlawful Detainer (tenant is unlawfully "detaining" your property).

Once judgment is granted and no appeal has been noted by the defendant, then a Writ of Possession can be filed. The Writ of Possession gives authority to the Sheriff to provide protection in order for the plaintiff to remove the belongings of the tenant.

An "Eviction Packet" is available from the Loudoun County General District Court Clerk's Office, Civil Division that outlines the eviction process. The Clerk's office is located at 18 Market Street, NE, Leesburg, Virginia 20175 or you may phone 703-777-0312.

Prior to the execution of a Writ of Possession by the Loudoun County Sheriff's Office, the following conditions must be met:

The plaintiff, or a direct representative of the plaintiff (not maintenance staff, etc.), shall be present during the eviction.

Do not enter the premises prior to the arrival and assistance of a Deputy Sheriff.

The Plaintiff shall provide enough manpower to efficiently perform the job. Typically 4-6 crew members for an apartment or townhouse and 6-10 crew members for a single-family home. Needs will vary and the final number will be determined by the deputy sheriff to whom the writ is assigned.

Plaintiff shall supply trucks, boxes, bags, and any equipment or items deemed necessary by the Loudoun County Sheriff's Office to execute the writ.

The plaintiff shall provide access to the premises. If a locksmith is required, the plaintiff shall provide one. The plaintiff is responsible for the locksmith’s appearance at the date and time of the eviction.

All property shall be removed to the nearest state, county, or town maintained roadway which will be determined by the deputy sheriff to whom the writ is assigned (this does not include parking lots, private roadways or driveways).

Hazardous waste material shall be removed at the plaintiff’s expense. Hazardous waste material shall not be placed on the public right-of-way.

Evictions will be rescheduled at the earliest possible date if inclement weather precludes the eviction.

The eviction may be canceled at the discretion of the deputy sheriff if any of the above conditions are not met.

Trespass Notices

What is a Trespass Notification?

A Trespass Notification is your official notice to anyone who does not have a legal right to be on your property, that his or her presence on or in your property will not be tolerated. It will also notify the individual that their arrest and prosecution may result from their failure to comply with the notice.

Procedural Recommendations

You may draft your own letter or feel free to use the Trespass Notification available from the Sheriff's Office. Regardless of which option you choose, the following procedures are recommended:

After completing a Trespass Notification form or letter you should mail a copy via certified letter/return receipt requested to the offending party. It is imperative that you retain the original copy for your files.
On receipt of the certified mailing, place the original form or letter and the receipt of the certified mailing in your files. These documents should be in a location that is easily accessible from the property in question.
Produce these documents to any deputy who responds to future complaints of trespassing involving the listed party.
The documents will be required should any court proceedings arise from the arrest of the offender.

What should I do if the offender comes on my property?

Call the Sheriff's Office immediately:

Non-emergency: 703-777-1021
Emergency: 911

When the Sheriff's Office arrives, explain that you have followed the steps necessary regarding the Trespass Notification. If the offender is still on your property and you produce the required documents, the offender will be arrested at the discretion of the on-scene deputy sheriff.

If the offender is present, though not committing a trespass (i.e., is on an adjacent property / street) at the arrival of the Sheriff's Office and you wish to prosecute the offender, you may contact the on-duty magistrate at:

Magistrate: 703-777-0383

The on-scene deputy sheriff can further discuss this procedure with you.

What if the offender has refused to accept the certified letter?

In the presence of the on-scene deputy sheriff, advise the offender that his or her presence on your property will no longer be tolerated. Make it clear to the offender that you are reading from the Trespass Notification form or letter. You may then hand the copy to the offender. If you do not feel comfortable doing this - ask the deputy sheriff to hand the form or letter to the offender. Or, you may simply drop the letter at the feet of the offender. Either way, the offender will have received what is referred to as a "Personal Service" of the document.

What if I know who the offender is but don't know where he or she lives?

Request the on-scene deputy sheriff to obtain the offender's information for you. This will only be done if the offender is at or near the scene.

Points to Remember

Do not confront the offender - Call the Sheriff's Office.

File your documentation so it is readily available; to present to a deputy sheriff; for evidence in court proceedings

(The Sheriff's Office does not maintain a file on Trespass Notifications)