Officers of Election

The Loudoun County Electoral Board conducts elections in Loudoun and supervises Election Officers.

Requirements

To be an Election Officer, you must be a United States citizen and registered to vote in Virginia.

The polls open at 6:00 a.m. and close at 7:00 p.m. As an Officer of Election you must be at the polls from 5:00 a.m. until the polls close, the results are called in and all equipment is packed and ready to return to the Office of the General Registrar. The voter turnout will determine if you leave at 8:00 or 9:00 p.m. Election Officers may choose to work from 5:00 a.m. till the close of polls or may work from 5:00 a.m. - 1:30 p.m. or from 12 noon until the close of polls and all election records are completed.

The pay for the day is $100.00 for the entire day, $50 for a half-day plus $20.00 for the training session. The training session deals with both general knowledge and setting up and using the machines in an election. Information about the training session will be sent to you prior to the elections.

Time Off From Work

Many employers view this as community service and they may give you a day of leave to work as an Officer of Election. If your company provides this benefit and they need a statement from the Electoral Board, the Secretary of the Electoral Board will provide you with a letter.

Section 24.2-118.1 of the Virginia Code states:

"Any person who serves as an officer of election as defined in § 24.2-101 shall neither be discharged from employment, nor have any adverse personnel action taken against him, nor shall he be required to use sick leave or vacation time, as a result of his absence from employment due to such service, provided he gave reasonable notice to his employer of such service. No person who serves for four or more hours, including travel time, on his day of service shall be required to start any work shift that begins on or after 5:00 p.m. on the day of his service or begins before 3:00 a.m. on the day following the day of his service. Any employer violating the provisions of this section shall be guilty of a Class 3 misdemeanor."

Forms

Forms to register as an Officer of Election are available online for you to download, print, and complete.

Note: Loudoun County now requires the Federal I-9 form for election workers. Along with this form, you will need to present certain forms of identification. Therefore, the election officer forms must be submitted in person at the following address:

Office of the General Registrar
801 Sycolin Road SE, Suite 102
Leesburg, VA 20175
For directions, click here.

The office is open from 8:30 a.m. to 5 p.m. Monday through Friday.

Beginning in September 2009, as we prepare for the election and schedule training sessions, you may also bring the forms in when the office is open the following evenings and Saturdays:

Thursday, Sept. 10, 5-8 p.m.
Saturday, Sept. 12, 9 a.m. to noon
Thursday, Sept. 17, 5-8 p.m.
Saturday, Sept. 19, 8:30 to 11:30 a.m.
Thursday, Sept. 24, 5-8 p.m.
Saturday, Sept. 26, 9 a.m. to noon
Wednesday, Sept. 30, 5-8 p.m.

During October, you may bring the forms in when the Sycolin Road office and the Cascades Senior Center (21060 Whitfield Place, Sterling 20165, next to the library) are open for extended absentee voting hours as follows:

Monday-Friday, Oct. 19-23, 5-8 p.m
Saturday, Oct. 24, 8:30 a.m. to 5 p.m.
Monday-Friday, Oct. 26-30, 5-8 p.m
Saturday, Oct. 31, 8:30 a.m. to 5 p.m.

If bringing the forms to the office presents difficulty for you, please call and we will try to make other arrangements.

If you have any questions, please contact Dianna Price, Secretary of the Electoral Board at 703-777-0548 or by e-mail at dianna.price@loudoun.gov.