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Probate Department
Responsibilities
The Code of Virginia grants the Clerk of the Circuit Court the authority to Probate a Will, to appoint and qualify an Executor or Administrator for a Decedent’s Estate, to appoint and qualify a Testamentary Trustee, to qualify a Conservator and/or a Guardian for an Incapacitated Adult, to qualify a Guardian for the Person of a Minor and to appoint and qualify a Guardian for the Estate of a Minor. The Clerk of the Circuit Court for Loudoun County has established a Probate Department within the Clerk’s Office to perform these duties.

A person has no legal authority to act or perform any duties as an Executor, Administrator, Testamentary Trustee, Guardian or Conservator until he/she has been appointed by the Judge or the Clerk and until he/she has formally qualified before the Clerk as such.

Purpose
The purpose of this website is to inform the public of procedural matters involved in the Probate of Wills and the appointment, qualification and duties of an Executor, Administrator, Testamentary Trustee, Conservator or Guardian. This website is not intended to be construed as legal advice about any of these matters or their duties. The Clerk cannot render legal advice. It is hoped, however, that the information herein will prove to be of some use in answering general procedural questions about these matters. 

News Releases
  • The Commissioner of Accounts will host monthly public seminars to provide information regarding the responsibilities of estate representatives. More information on these seminars can be found here.
  • Congratulations to Mr. Bill Loy for 40 years of service with the Clerk’s Office of the Loudoun County Circuit Court! Bill is a lifetime Loudoun resident who graduated from Loudoun County High School in 1969.  He then advanced his education while attending the University of Richmond and graduated in 1973.  Bill’s professional career began in the Clerk’s Office on February 15, 1974.

    When Bill joined the Clerk’s office 40 years ago, Mr. Joseph “Buddy” T. Martz was the Clerk of the Court.  At that time, there were only 8 Deputy Clerks.  Currently, the Clerk’s Office employs nearly 50 Deputy Clerks!

    Throughout the years, Bill was responsible for many state mandated requirements of the Clerk’s Office, along with a wide range of office responsibilities.  A couple of Bill’s early responsibilities included logging in traffic tickets and indexing the old will books.  Over time, Bill developed a broad understanding of all aspects of the Clerk’s Office functions and responsibilities.  His friendly demeanor, dedication and extensive knowledge have earned him many promotions through the years.  Currently, Bill is the Probate Manager in addition to the Assistant Chief Deputy Clerk.

    Congratulations Bill and thank you for your continued loyal service!

Probate Building
112 Edwards Ferry Road, N.E.
Leesburg VA 20176

Bill Loy
Probate Manager
Phone: 703-777-0272 
Email

Michele Timmons
Senior Probate Specialist
Phone: 703-737-8795 
Email

Lorrie Gordon
Probate Clerk
Phone: 703-777-0639 
Email

Fax: 703-737-8096

Hours of Operation
Monday - Friday,
8:30 am - 4:00 pm:
By appointment only

Mailing address:
Clerk of the Circuit Court
Attention: Probate Department
P.O. Box 550
Leesburg, VA 20178

Special Delivery Address (ie. packages from Fed Ex, UPS, courier)
Clerk of the Circuit Court
18 East Market Street
Leesburg,VA 20176
Attn: Probate Department


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