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How do I obtain copies of Land Records & Historic Records?

Copies of records may be purchased in person at the Clerk's Office, or by a request through the mail.  We do not fax or email copies of documents.  

Fee Schedule for Copies (cost per page)
Size Black & White Color
 8½ x 11 inches $0.50 $2.50
 8½ x 14 inches
$0.50 $2.50
11 x 17 inches $1.00 $5.00
18 x 24 inches $3.00 n/a

Certified copies cost an additional $2.00 per document.  VA Code § 17.1-275

The Clerk's Office reserves the right to refuse to make copies from items deemed over-sized or fragile.

What do I need to request a copy?

  • Reference number
  • Page count (determines copy cost)  
  • Choice of Payment: Cash, Check, Escrow Accounts, or Credit Cards (Discover, Visa, MasterCard)  Credit Card fee applies (4% or $2.00, whichever amount is greater)
          Note: Credit Cards are accepted for in person transactions only. 
                    We do not accept credit card information over the phone.  
                    Please make checks payable to "Clerk of Circuit Court"

You may contact Historic Records & Deed Research for reference numbers and page counts.

How do I request copies by mail?

  1. U.S. Postal Service (Use mailing address)
  2. Courier Service (Use physical address)

Include the following for request:

  • Letter with document reference, preferred copy size, and choice of certification
  • Money order or check for appropriate amount
  • Self-addressed and stamped envelope

Contact UsEric Larson
Historic Records manager

Quick Links

•  Land Records Recording
•  Courts Technology
•  Visitor Comment Card

Hours of Operation
Monday - Friday
8:00 a.m. - 4:00 p.m.
Physical Address:
Clerk of the Circuit Court
Attn: Historic Records
18 East Market St.
Leesburg, VA 20176
Mailing Address:
Clerk of the Circuit Court
Attn: Historic Records
P.O. Box 550
Leesburg, VA 20178

Loudoun On
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