Becoming a Notary Public Officer
Before starting the process, review the Handbook for Virginia Notaries Public carefully.
First-time and renewing applicants must complete and submit the application to the Secretary of the Commonwealth per the instructions outlined here. The Clerk of the Circuit Court does not accept or process notary applications (Virginia Code §47.1-8).
Once notified by the Secretary of the Commonwealth of approval (via email or letter), contact the Clerk’s Office to confirm the commission has been received. Commissions must be picked up within 60 days.
Once you have received your confirmation (letter/email) from the Secretary of the Commonwealth you can make an In-Office Appointment or Virtual Appointment to take the Notary Public Qualification Oath; allow 5 business days from the day of confirmation to ensure the commissions are received by our office.
You will be asked to present:
- Valid government-issued photo ID;
- Confirmation (letter/email) received from the Secretary of the Commonwealth;
- Fee of $10 (payable by cash, check, or credit card).
Purchase a Notary Public seal or stamp from a third-party vendor of choice. Clerk’s Office does not supply notary seals/stamps.
Other Notary Services
Documents notarized by a Notary Public qualified by the Loudoun County Clerk of the Circuit Court can be presented for Notary verification at the Public Services Division. Notarization must be done properly to receive verification. The fee is $2.50 per verification.
Notarization of Documents
This courtesy service is provided on a first-come, first-served basis and may require a wait. Deputy clerks that are notaries adhere to Notary Public regulations set out by the Secretary of the Commonwealth and do not hold additional privileges. Notaries at the Clerk’s Office will not certify true copies for documents that are not a record of this court and will not notarize documents that were signed by a person that is not present. Notaries can decline to notarize a document at his or her discretion. The customer must bring witnesses if required.