Notification & Certification of Notice

Under the 1993 Revised Zoning Ordinance (PDF), Section 6-600, each public hearing involving planning and zoning matters before the Planning Commission requires notice to include posting property and maintaining placards, notice of proper parties, and certification (affidavit) of notice. Public hearing notices must be mailed to the relevant parties, as described.

Adjacent Property Owners

  • Written notice of the public hearing shall be sent to the owner or owners, or their agent, of each parcel involved and to the owners of all abutting property and all property immediately and diagonally across the street or road from the subject property. 
  • Such notice must be mailed at least 10 days but no more than 30 calendar days before the hearing. Such notice shall be sent to the last known address of the owner as shown on the county's current real estate tax assessments records. A copy of the vicinity map with the letters should be included.
  • Sample Letter to Adjacent Property Owners (PDF)

Homeowners Associations (HOAs)

  • If any portion of the subject property is within a planned development district, then written notice of the public hearing shall also be given to the incorporated property owners' association existing within the planned development district that has members owning property within 2,000 feet of the subject property. 
  • Such notice must be mailed at least 10 days but no more than 30 calendar days before the hearing. Notice shall be sent to the last known address of the registered agent as listed by the State Corporation Commission. A copy of the vicinity map with the letters should be included.
  • Sample Letter to Homeowners Associations (PDF)

Neighboring Jurisdictions

Certification of Notice

  • At least 5 calendar days prior to the hearing, an affidavit prepared by the applicant or their representative providing notice, shall be filed with the Director of Planning and Zoning certifying that notices have been sent as required. 
  • Such affidavit shall include a list of the parties to whom the notice was sent. A counterpart of such affidavit shall be presented at the beginning of the public hearing on the application.
  • Sample Affidavit (PDF)


For more information, contact the Department of Planning and Zoning at 703-777-0246.