How to Sign Up for COVID-19 Vaccine

The Health Department is coordinating separate vaccination events for law enforcement, fire and hazmat, corrections and homeless shelter workers, public schools, and county government employees. If you are in one of these groups, you do not need to contact the Health Department to schedule appointments. 

STEP 1:  Find Out if You Are Eligible for a Vaccine in the Current Priority Groups

Employers; members of the 1a and 1b groups who have not been contacted by their employers; residents aged 65 and over; and those 16-65 with high risk health conditions; may begin the vaccination registration process by contacting the Health Department according the instructions below.

STEP 2:  Contact the Health Department

Requests for vaccine are no longer accepted by email. If you are in either the Phase 1a or Phase 1b priority groups, contact the Loudoun County Health Department in one of two ways:

  • OnlineSubmit an online pre-screening survey. 
    • This survey verifies your eligibility and provides your contact information. 
    • Please submit one survey form per person using a separate email address for each person. The email address is the unique identifier for each individual that is used to schedule appointments
    • If you share an email address, you may use one email on one pre-screening survey form and a phone number on all other forms; however, this process may inhibit the ability to schedule appointments for individuals within the same household at the same time.
    • If you do not have an email address, you may submit your form including just your phone number.
    • The fastest, most efficient way to register for a vaccination appointment when one becomes available it to submit the online pre-screening survey.


  • Phone:  If you do not have access to the internet, you may call Loudoun County’s COVID-19 information line at 703-737-8300 between 9:00 a.m. and 5:00 p.m.

STEP 3:  Be Patient; Wait for the Health Department to Contact You

  • After submitting the form or completing the pre-screen by phone, it may take days to weeks before you receive a response. 
  • The Health Department is currently not scheduling appointments because vaccine supplies are limited. 
  • Once you submit the online survey form, you do not need to call the Health Department. 

STEP 4:  The Health Department Will Contact You When it is Your Turn

  • When vaccine supply is adequate and appointments are available, if you submitted an online form or completed the pre-screening process over the phone, you will will be contacted by the Health Department to schedule an appointment. It likely will take several weeks before you get a vaccination appointment due to a higher volume of requests for appointments than the current number of vaccines available.
  • Because the Commonwealth has prioritized the distribution of vaccines, the Health Department is following the defined Phase 1b prioritized list and vaccination appointments will be offered in priority order. Please be patient; once you submit an online pre-screening survey, there is no need to call the Health Department.
  •  You will be contacted by email if you provided an email address in your pre-screening survey. If you do not have an email address, you will be contacted by phone regarding an appointment. 

NOTE:  While the Centers for Disease Control and Prevention (CDC) has indicated that teens aged 16 to 18 who have underlying medical conditions are eligible, the Loudoun County Health Department is currently accepting pre-screening vaccination surveys from adults 18 and older because the Health Department’s supply of vaccine—Moderna COVID-19 Vaccine—is approved for only those 18 and older.

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