Evacuation Assistance Registry (CLEAR)

Overview

  • The County of Loudoun Evacuation Assistance Registry (CLEAR) is a secure, voluntary registry designed to assist the Loudoun County Office of Emergency Management (OEM) with the planning and coordination of evacuation assistance for individuals with disabilities who live or work in Loudoun County. 
  • Registration in this program does not correlate to any other service offered or implied by Loudoun County or the Office of Emergency Management; such as snow removal, electricity restoration, etc.
  • Individuals who may require assistance in the event of an evacuation are encouraged to submit their information to CLEAR on their own behalf. 
  • Parents or legal guardians must submit information on behalf of a minor child. 
  • An official or caregiver may submit information on behalf of an individual with explicit authorization to do so and the official or caregiver will be required to provide contact information.

Register

How We Will Use the Information

  • The information submitted and maintained by registrants will be maintained and used by OEM for the sole purpose of planning for and assisting residents during an emergency or disaster requiring evacuation authorized by a Loudoun County public safety agency.
  • The information submitted will only be shared with public safety agencies and other authorized organizations when necessary to coordinate evacuation assistance. 
  • The information submitted will not be disclosed for any reason other than preparing for or responding to a request for evacuation assistance during an emergency.
  • Pursuant to the Virginia Freedom of Information Act, health information submitted to OEM as part of the registry process is considered exempt from disclosure to the public and such health information will be kept secure.

Updating Your Profile

  • Reminders to update registry information with the CLEAR will be sent every six months in the same manner the original registration was completed.
  • If you registered online, the reminder will be sent via email. 
  • If you registered by mailing in the form, the reminder will be sent via the United States Postal Service.
  • It is important to update registry information to ensure the most accurate information is on file when needed to assist the registrant with an evacuation. 
  • Registrants are asked to notify OEM if they no longer require evacuation assistance. Updated profiles are the sole responsibility of the registrant.

For More Information

If you would like this information in an alternate format or need further assistance, please contact:
Office of Emergency Management
801 Sycolin Road SE
Suite 100
Leesburg, VA 20175
Phone: 703-737-8331
Fax: 703-779-0012