Online: WebTrac is PRCS’s online registration system. Before your camp registration date, new households should create an account or existing households should check to see if they can login. Visit www.loudoun.gov/webtrac or contact PRCS if you need help: 703-777-0343 or [email protected]
In Person: You can register in person at PRCS sites or visit PRCS Main Office at 742 Miller Drive, Leesburg, VA 20175
If PRCS starts to receive a high-volume of users during the first week of registration, we may implement a Virtual Waiting Room for our WebTrac customers. Once you have entered the Virtual Waiting Room, you will retain your place in line. Rest assured that you keep your place in the Waiting Room line even if your phone goes to sleep, you lose your internet connection, or you close the Virtual Waiting Room page. When you return to the page, you will see your updated progress in the line.
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Early Registration for families who participated in any of our 2022 Summer Camps (licensed and non-licensed) and families eligible for free and reduced lunch program begins Tuesday, March 7 at 8:30 a.m. and ends Friday, March 10 at 5:00 p.m.
Open Registration for all families for all camps starting Tuesday, March 14 at 8:30 a.m.
Yes, your child would be eligible for early registration starting Tues, March 7 at 8:30 a.m. – Fri, March 10th. (Note: for Early Registration. late in the day, we request that you please arrive by 4:30 p.m., to allow time for processing and any additional forms that may still need to be filled out before the doors lock at 5:00 p.m.).
Yes, your other child would be eligible for early registration on Tuesday, March 7 starting at 8:30 a.m. – Friday, March 10th. (Note: for early registration, late in the day, we request that you please arrive by 4:30 p.m., to allow time for processing and any additional forms that may still need to be filled out before the doors lock at 5:00 p.m.).
The PRCS Summer Camp Guide will be available at loudoun.gov/camps and loudoun.gov/activityguide on Friday, February 24 or pick up a hardcopy in PRCS centers, park offices, and libraries in early March.
You will receive an email with a link to the forms when you register. If you do not receive this email, the forms can be completed by visiting PRCS Licensed Programs Registration.
While we are not a "nut-free" center, we strongly discourage the bringing of food containing nuts for the safety of known and unknown nut allergies in other children in the camp. If your child has a nut or other allergy, please make staff aware.
Yes, all campers should bring a refillable water bottle daily.
If you have a question not addressed in the above FAQs, please do not hesitate to contact [email protected] or call our office at 703-777-0343. We will be happy to answer any questions or concerns you may have about our camps.
Refund requests must be submitted in writing and include an explanation of why the participant is disappointed with the quality of the particular class/program. The written request should be dated and sent by email, fax, or mail directly to the location manager or program manager offering the class/program. If you are unsure whom to contact, please call our main office at 703-777-0343 and someone will direct you to the appropriate manager. Only written requests will be accepted. The amount of any refund will be prorated based on the number of remaining class/program sessions.
Our goal is to ensure quality programs. If you are dissatisfied with the quality of a class/program in which you are currently enrolled, you may request a refund according to policy.
If you need to cancel a class/program registration, and you make the request 15 or more days before the start date, a full refund, MINUS a 15% administrative fee (maximum of $15) or the program-specific deposit, will be offered. If you cancel a class/program registration 14 or fewer days before the start date, a refund of 50% will be offered. Cancellation requests must be submitted in writing. The request should be dated and sent by email, fax, or mail directly to the facility manager or program manager offering the class/program.
The Department reserves the right to cancel or change a class or activity due to insufficient enrollment or other reasonable cause. A full refund (including any applicable registration fee) will be offered.
Daze/Fest Camps Cancel Policy: If you wish to cancel a week of camp, please email [email protected]. As a reminder, the weekly deposit of $25 is non-refundable. If you have made payment on a week of camp and cancel at least three weeks prior, you will receive the remaining balance you have paid. If you cancel with less than two weeks until that week of camp, you will receive 50% of the balance you have paid.