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Bid Number: RFQ 372783
Bid Title: Loudoun County Metro Parking Garages Fare Collection & Improvements, RFQ 372783
Category: Procurement
Status: Awarded
Additional Status Information: Notice of Award issued on May 7, 2021.
Bid Recipient: The Matthews Group, Inc t/a TMG Construction Corporation


Due to restrictions surrounding the COVID-19 pandemic, public access to County facilities is extremely limited. The mailing of bids is preferred. However, if a bid is hand delivered, it will be received in the lobby of 1 Harrison Street, SE, Leesburg, VA 20175 ONLY in the Drop Box labeled: Procurement Bids and Proposals between the hours of 8:30 a.m. and 5:00 p.m.

ALL HAND DELIVERED BIDS MUST BE SUBMITTED AT THIS LOCATION PRIOR TO 4:00 P.M. on the Acceptance Date of the bid in order to be considered. Bids will not be accepted at any other building locations or after 4:00 P.M. Bids will be opened and announced by the Procurement Division staff via audio/video teleconference at 4:30 p.m. (Atomic time) on the Acceptance Date. To participate in the audio portion of the opening, please dial the number provided in the Instruction to Bidders and follow the prompts as designated. You may also witness the announcement of received bids as they are opened using GoToMeeting with the instructions included in the Instructions to Bidders.

Please contact the Contracting Officer or Assistant Purchasing Agent designated on the front cover of the solicitation with any questions regarding this process. Bidders are strongly encouraged to check the County’s website routinely for updates.

The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County) to obtain the services of a qualified General Contractor to construct the Loudoun County Metro Parking Garages Fare Collection & Improvements. The project consists of several improvements at both the Loudoun Gateway Garage and the Ashburn Station South Garage. The scope of Work at the Loudoun Gateway site includes the addition of fare collection gates, a gate contact at the pedestrian bridge that connects the parking garage to the Metro pavilion, and all associated work and miscellaneous improvements to both the parking structure and sitework. The scope of Work at the Ashburn Station South site includes road improvements, site lighting, signage, and miscellaneous improvements to the parking structure and sitework.

Furthermore, the Contractor will be responsible for the removal of all vegetation as required by the Contract Documents, to include, haul-off and disposal. Excess top-soil and spoils shall be removed from the site. Hauling and disposal of these materials shall be included in Contractor’s bid. Should the Contractor require the import of suitable materials to maintain the elevations and grades shown on the Contract Documents, then the Contractor shall be responsible for the costs of the suitable materials, inclusive of hauling, placement, and compaction.

The Contractor shall be responsible for all surveying to ensure the project is installed per the Construction Documents. Any deviations from the Contract Documents shall be specifically requested via Request for Information (RFI) submitted to the Architect/Engineer of Record. All deviations shall be noted in the Contractor’s “Record Set” of Construction Documents. Upon completion of the Project, two (2) hard-copy sets, and one (1) digital copy of “Record Set” Construction Documents shall be provided to the County.

Project Timeline. The Contract Time is one hundred and eighty (180) calendar days from Notice to Proceed to Substantial Completion.

Milestone 1: Contractor to submit all Fare Collection Submittals within thirty (30) days of Contract execution.

Milestone 2: Contractor to install gate contacts and associated wiring to achieve a complete working system, complete system testing, and obtain acceptance by Washington Metropolitan Area Transit Authority (WMATA) by June 1, 2021.

Lastly, the County will require the Contractor awarded this Project to use e-Builder Construction Program Management Software. The County will purchase two (2) licenses for the Contractor’s use and will provide training for the Contractor to ensure proficiency as recommended by e-Builder. The license and training will be provided to the Contractor at no cost and prior to the issuance of Notice to Proceed. Further training due to a lack of proficiency will be the responsibility of the Contractor.

The e-Builder Construction Program Management Software will be utilized for all Project management documentation and correspondence, including but not limited to: RFI’s, submittals, meeting minutes, pay applications, proposed change orders/change orders, close-out documentation, etc. Contact e-Builder for further information at or 1-800-580-9322.

Pre-Construction Conference:
A Pre-Construction Conference will be held virtually using GoTo Meeting software on March 4, 2021 at 1:00 pm for clarification of any questions on the drawings, specifications and site conditions. Until further notice bidders will not be able to participate in the Pre-Construction Conference in person. You must pre-register to participate in the Pre-Construction Conference by sending an email to . The subject line of the email should state “Register for Pre-Construction Conference for the Loudoun County Metro Parking Garages Fare Collection & Improvements Project” and the email should include the name of your firm and provide contact information to include phone number and address. Providing the email requesting participation in the Pre-Construction Conference was received prior to 1:00 p.m. the day prior to the date of the Pre-Construction Conference, the County will respond with the information to participate in the Pre-Construction Conference. Emails received after 1:00 p.m. will not be responded to. To participate in the audio portion only, dial the number provided and follow the prompts as designated. To participate by computer, connect to the link provided and follow the prompts as designated.

Addendum #1 Changes and/or Additions issued on March 15, 2021.
Addendum #2 Acceptance date changed to April 8, 2021 issued on March 16, 2021.
Addendum #3 Acceptance date changed to April 15, 2021 issued on April 2, 2021.
Addendum #4 Changes and/or additions issued on April 8, 2021.

Publication Date/Time:
2/23/2021 9:00 AM
Publication Information:
Invitation for Bid
Closing Date/Time:
4/15/2021 4:00 PM
Addendum Date/Time:
Addendum #4 issued on April 8, 2021.
Pre-bid Meeting:
March 4, 2021 @ 1:00 PM
Contact Person:
Christopher Bresley, CPPB
*Please see the attached document RFQ 372783 for additional contact information.
Download Available:
See Related Documents
Business Hours:
8:30 AM to 5:00 PM
Addendum #4 Changes and/or additions issued on April 8, 2021.
Related Documents:

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