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Bid Number: RFQ 387782
Bid Title: Construction of the Purcellville Developmental Services Group Home, RFQ 387782
Category: Procurement
Status: Open
Additional Status Information: Addendum #2 Acceptance date changed to June 23, 2021 issued on May 12, 2021.


Due to restrictions surrounding the COVID-19 pandemic, public access to County facilities is extremely limited. The mailing of bids is preferred. However, if a bid is hand delivered, it will be received in the lobby of 1 Harrison Street, SE, Leesburg, VA 20175 ONLY in the Drop Box labeled: Procurement Bids and Proposals between the hours of 8:30 a.m. and 5:00 p.m.

ALL HAND DELIVERED BIDS MUST BE SUBMITTED AT THIS LOCATION PRIOR TO 4:00 P.M. on the Acceptance Date of the bid in order to be considered. Bids will not be accepted at any other building locations or after 4:00 P.M. Bids will be opened and announced by the Procurement Division staff via audio/video teleconference at 4:30 p.m. (Atomic time) on the Acceptance Date. To participate in the audio portion of the opening, please dial the number provided in the Instruction to Bidders and follow the prompts as designated. You may also witness the announcement of received bids as they are opened using GoToMeeting with the instructions included in the Instructions to Bidders.

Please contact the Contracting Officer or Assistant Purchasing Agent designated on the front cover of the solicitation with any questions regarding this process. Bidders are strongly encouraged to check the County’s website routinely for updates.

The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County) to obtain the services of a qualified General Contractor to construct a new Loudoun County Developmental Services Group Home in Purcellville, VA. The house will be built at 410 East E Street, TAX MAP /35A2/2/B//11/ PARCEL ID: 488-19-045. This Group Home will be utilized by the Department of Mental Health, Substance Abuse and Developmental Services to provide full time residential staff supervision, care, and treatment to four (4) Loudoun residents who are diagnosed with a developmental disability and/or serious mental illness. At this location, residential staff will provide behavioral, medical, social, emotional, and psychiatric monitoring in accordance with person-centered and recovery orient philosophies to promote skill building and independence.

1.1 The new Group Home is a four-bedroom, 2.5 bath single story 3,400 sf house with a 1,000 square foot basement. It will be built in an established neighborhood on the site of an existing house, which will be fully demolished including the existing basement under this Contract. The Contractor will have to follow all Town of Purcellville Noise Ordinances. The new home will be energy and water efficient. There will be four (4) bedrooms, kitchen, living room, laundry room, staff office, and nurse’s office. There will be a screened porch, unscreened porch, and an above grade deck and a carport. The home will be compliant with the Americans with Disabilities Act (ADA) and will have a new basement with information technology (I.T.) and electrical rooms. Site amenities include parking spaces for staff and an existing generator that the Contractor will have to safeguard during construction and relocate on the site for use for the new home. The project materials include fiber cement siding, asphalt shingle roofing, durable trim, and typical residential interior finishes. Bedrooms and bathrooms have hoist way system and track to assist residents who are disabled.

1.2 The costs associated with the removal of any unsuitable soils and/or rock encountered below subgrade (as defined in Specification 31 2000), during the construction of this project shall be borne by the County. The County requests that the Contractor provide unit prices for unsuitable soils removal and rock removal. Unit Prices shall include the import of suitable material as needed to replace those quantities removed (It shall be assumed that suitable material will be procured from an off-site source). Unit prices shall be included on the Pricing Page of the Bid and shall be multiplied times an assumed quantity provided by the County for an extended price. The extended price shall be carried by the County as an Owner’s Allowance in the final Contract Price and will be paid to the Contractor on a “per occurrence” basis, with any remaining allowance(s) being returned to the County upon completion of the project. This will apply to all excavations with the only exception being Drilling Activities (i.e., borings, geothermal wells, etc.). In these specific instances the Contractor should assume that rock will be encountered and price the drilling accordingly as part of their Base Bid Cost. Refer to Specification 31 2000 for soil classification and responsibility for all unsuitable soils and/or rock encountered above subgrade.

1.3 Furthermore, the Contractor will be responsible for the removal of all vegetation as required by the Contract Documents, to include, haul-off and disposal. Excess topsoil and spoils shall be removed from the site. Hauling and disposal of these materials shall be included in this Contract. Should the Contractor require the import of suitable materials to maintain the elevations and grades shown on the Contract Documents, then the Contractor shall be responsible for the costs of the suitable materials, inclusive of hauling, placement, and compaction.

1.4 The Contractor shall be responsible for all surveying to ensure the project is installed per the Construction Documents. Any deviations from the Contract Documents shall be specifically requested via Request for Information (RFI) submitted to the Architect/Engineer of Record. All deviations shall be noted in the Contractor’s “Record Set” of Construction Documents. Upon completion of the Project, two (2) hard-copy sets, and one (1) digital copy of “Record Set” Construction Documents shall be provided to the County.

1.5 The County will require the Contractor awarded this Project to use e-Builder Construction Program Management Software. The County will purchase licenses for the Contractor’s use and will provide training for the Contractor to ensure proficiency as recommended by e-Builder. The license and training will be provided to the Contractor at no cost and prior to the issuance of Notice to Proceed. Further training due to a lack of proficiency will be the responsibility of the Contractor.

The e-Builder Construction Program Management Software will be utilized for all Project management documentation and correspondence, including but not limited to: RFI’s, submittals, meeting minutes, pay applications, proposed change orders/change orders, close-out documentation, etc.

Pre-Construction Conference:
A Pre-Construction Conference will be held virtually using GoTo Meeting software on April 14, 2021 at 11:00 a.m. for clarification of any questions on the drawings, specifications, and site conditions. Until further notice bidders will not be able to participate in the Pre-Construction Conference in person. You must pre-register to participate in the Pre-Construction Conference by sending an email to . The subject line of the email should state “Register for Pre-Construction Conference for “Construction of the Purcellville Developmental Services Group Residence” and the email should include the name of your firm and provide contact information to include phone number and address. Providing the email requesting participation in the Pre-Construction Conference was received prior to 1:00 p.m. the day prior to the date of the Pre-Construction Conference, the County will respond with the information to participate in the Pre-Construction Conference. Emails received after 1:00 p.m. may not be responded to. To participate in the audio portion only, dial the number provided and follow the prompts as designated. To participate by computer, connect to the link provided and follow the prompts as designated.

Addendum #1 Changes and/or Additions issued on April 12, 2021.
Addendum #2 Acceptance date changed to June 23, 2021 issued on May 12, 2021.

Publication Date/Time:
3/31/2021 10:00 AM
Publication Information:
Invitation for Bid
Closing Date/Time:
6/23/2021 4:00 PM
Addendum Date/Time:
Addendum #2 issued on May 12, 2021.
Pre-bid Meeting:
April 14, 2021 @ 11:00 AM
Contact Person:
Kristy D. Varda, NIGP-CPP, CPPO, CPPB
Please see the attached document RFQ 387782 for additional contact information.
Download Available:
See Related Documents
Business Hours:
8:30 AM to 5:00 PM
Addendum #2 Acceptance date changed to June 23, 2021 issued on May 12, 2021.
Related Documents:

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