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Bid Number: RFQ 383782
Bid Title: Job Order Contract (JOC) for Maintenance & Repair of Mechanical Infrastructure, RFQ 383782
Category: Procurement
Status: Open
Additional Status Information: Addendum #2 Changes and/or Additions issued on May 7, 2021.


Due to restrictions surrounding the COVID-19 pandemic, public access to County facilities is extremely limited. The mailing of bids is preferred. However, if a bid is hand delivered, it will be received in the lobby of 1 Harrison Street, SE, Leesburg, VA 20175 ONLY in the Drop Box labeled: Procurement Bids and Proposals between the hours of 8:30 a.m. and 5:00 p.m.

ALL HAND DELIVERED BIDS MUST BE SUBMITTED AT THIS LOCATION PRIOR TO 4:00 P.M. on the Acceptance Date of the bid in order to be considered. Bids will not be accepted at any other building locations or after 4:00 p.m. Bids will be opened and announced by the Procurement Division staff via audio/video teleconference at 4:30 p.m. (Atomic time) on the Acceptance Date. To participate in the audio portion of the opening, please dial the number provided in the Instruction to Bidders and follow the prompts as designated. You may also witness the announcement of received bids as they are opened using GoToMeeting with the instructions included in the Instructions to Bidders.

The County of Loudoun, Virginia (County) seeks to award one (1) or more, with a maximum of three (3), Job Order Contracts (JOC or Contract) to qualified general contractors to provide for the Maintenance and Repair of Mechanical Infrastructure on an as-needed basis at various Loudoun County facilities over a one (1) year Base Term and up to two (2) one (1) year additional Option Terms. A JOC is a competitively bid, firm fixed priced, indefinite quantity contract. The Work includes a collection of Tasks and related specifications that have pre-established unit prices. JOCs are to be used for the accomplishment of repair, alteration, construction, maintenance, rehabilitation, demolition, and construction of mechanical infrastructure by means of individual Job Orders issued under the JOCs and related to discrete, identified Projects.

JOCs will generally be utilized to accomplish small to medium sized, Projects with a typical Job Order value within the range of $10,000-$100,000. However, Job Orders in the $1,000 to $5,000 range are also common. The typical Work is anticipated to include, but not be limited to, Projects such as: general construction, maintenance, renovations, and replacement, etc. The maximum value of any individual Job Order cannot exceed $500,000. The Contractor is guaranteed to receive the opportunity to submit Price Proposals for projects totaling at least $25,000 during the Base Term. The County makes no additional guarantee as to amount of Work, other than the Minimum Contract Value.

For the purposes of JOCs, a Loudoun County “Purchase Order” is described as a “Job Order”.

Pre-Bid Conference:
A Pre-Bid Conference will be held virtually using GoToMeeting software on April 21, 2021 at 10:00 a.m. the purpose of discussing the Job Order Contract (JOC or Contract) concept, Contract Documents, specifics of the Loudoun County’s JOC program, minimum qualifications required for Bidders, and JOC from a Contractor's viewpoint (including a mini workshop on how to calculate a bid).

Addendum #1 Changes and/or Additions issued on April 27, 2021.
Addendum #2 Changes and/or Additions issued on May 7, 2021.

Publication Date/Time:
4/8/2021 9:00 AM
Publication Information:
Invitation for Bid
Closing Date/Time:
5/19/2021 4:00 PM
Addendum Date/Time:
Addendum #2 issued on May 7, 2021..
Pre-bid Meeting:
April 21, 2021 @ 10:00 AM
Contact Person:
Farah Navder
Please see the attached document RFQ 383782 for additional contact information.
Download Available:
See Related Documents
Business Hours:
8:30 AM to 5:00 PM
Addendum #2 Changes and/or Additions issued on May 7, 2021.
Related Documents:

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