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Recording Information
Requirements and Standards:             
  • Original, signed and properly acknowledged document; notary seal/stamp must be legible and photographically reproducible;
  • Names are clearly legible;
  • Pages are numbered;
  • Documents shall be black and white; inscriptions/text is solid, uniform, sharp, dense, and unglazed (17VAC15-70-10); documents containing color, including signatures and notary seals that are not black or blue, are not accepted;
  • Exemptions, if claimed, must be listed on the first page, otherwise, document is subject to fees and taxes as established by VA Code (Chapter 8. State Recordation Tax)
  • Deeds must list  consideration and assessed value, grantee's address and GPIN (county parcel ID);
  • Deed of Trusts must name a Virginia trustee (VA Code § 55-58.1);
  • Recording submissions should include self-addressed prepaid return envelope;
  • Documents can't contain any part of SSN (VA Code § 17.1-227);
  • Loudoun County does not require cover sheets.                      
  •                          
Fees and Taxes:
All land records documents are subject to fees and taxes as established by         
VA Code (Chapter 8. State Recordation Tax) unless applicable exemption is noted.
           
Recording:

 In Person

 By Mail

Via E-Recording 

Clerk of the Circuit Court
 Land Records Recording Division
18 East Market St.
Leesburg, VA 20176
Clerk of the Circuit Court
Attn: Land Records Recording Division
P.O. Box 550
Leesburg, VA 20178
Customer must
establish an account
with an e-recording provider.
               

Additional Resources:
Recordation of Judgment Documents
FAQ's: Land Records and Recording
Copy Information (Historic Records and Deed Research Division)
Common exemptions are provided by: VA Code § 58.1-809, VA Code § 58.1-810; VA Code § 58.1-811.
Contact UsKevin Blatchley
Chief Deputy Business Services

Ph: 703-737-8160
Email: Recording Division

Quick Links


•  Deed Calculator
•  Land Records Copies Request
•  
Land Records Research
•  Courts Technology
•  Visitor Comment Card 

 Hours of Operation:
Monday - Friday
8:00 a.m. - 4:00 p.m.
Physical Address:
Clerk of the Circuit Court
Attn: Land Records Recording Division
18 East Market St.
Leesburg, VA 20176
 Mailing Address:
Clerk of the Circuit Court
Attn: Land Records Recording Division
P.O. Box 550
Leesburg, VA 20178

Loudoun On
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