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Formal Qualification Process
What should I bring to my formal qualification appointment? 
  • The signed Order of Appointment.
  • The dollar value of the personal assets in the estate of the Incapacitated Adult.
  • The fair market value of any real estate for the Incapacitated Adult.
  • If bond with surety is required by the Court Order, the surety bond company must attend your scheduled appointment to sign the surety bond.
  • You may also bring the completed information form for Guardian and/or Conservator of an Incapacitated Adult.
  • Check, cash or credit card to pay fees calculated during the qualification appointment. For more information on credit card transactions please click here. Fees are based upon the value of the estate.

What does bond with surety mean?
A surety bond is a guarantee by a third party (usually an insurance or bonding company) that a Conservator will properly account for all money and property owned by the Incapacitated Adult and that the Conservator will discharge his/her Conservator duties as required by law. 

Who can I call to obtain bond with surety? 
The Probate Division cannot recommend any bonding company; however, here is a list of local bond companies that provide bonds in Loudoun County. 

Why do I need a bond? 
A bond is a guarantee that you will perform your Conservator and/or Guardian duties as required by law. The Court Order of Appointment will set the amount of the bond and govern whether the bond is with or without surety. 

What steps are involved in the qualification process with the Clerk? 
You will take an Oath of Office as Conservator and/or Guardian and you will sign the Bond. You will also pay the required qualification fees. The Probate Clerk handling your qualification process will then explain your duties and responsibilities as Conservator and/or Guardian. At the end of the Conservator qualification process, you will receive the following: 

At the end of the Guardian qualification process, you will receive the following: 

After your qualification appointment, the Clerk will Record the following public documents:
  • The Court Order of Appointment
  • The Probate Clerk’s Order of Qualification
  • The Bond
The Clerk will inform the Department of Family Services of your Guardianship. The Clerk will also inform the Commissioner of Accounts of your Conservatorship. 

What are the basic duties of a Conservator? 
  • A Conservator shall take care of and preserve the estate of the Incapacitated Adult (both personal property and real property) and manage it to the best advantage of the Incapacitated Adult.
  • The Conservator is required to file an Inventory
  • The Conservator is required to file an Annual Accounting with the Commissioner of Accounts.

What are the basic duties of a Guardian? 
A Guardian's powers include only the powers enumerated in the Court Order. A Guardian must: 
  • Maintain sufficient contact with the Incapacitated Adult to know of his or her capabilities, limitations, needs, and opportunities.
  • Visit the Incapacitated Adult as often as necessary.
  • File an Annual Report with the local Department of Family Services for the jurisdiction in which he or she was appointed.

How do I contact the Department of Family Services? 
Loudoun County Department of Family Services 
102 Heritage Way, Suite 103 
Leesburg, Virginia 20176 
Phone: 703-777-0353 

Contact UsBill Loy
Probate Manager 

Lorrie Gordon 
Sr. Probate Specialist 

Joy Hayes
Probate Specialist 

Fax: 703-737-8096 

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Hours of Operation
Monday - Friday
8:30 a.m. - 4:00 p.m.
By appointment only
Physical Address:
Clerk of the Circuit Court
Attn: Probate Division
18 East Market St.
Leesburg, VA 20176
Mailing Address:
Clerk of the Circuit Court
Attn: Probate Division
P.O. Box 550
Leesburg, VA 20178

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