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Permit Modifications, Transfers and Terminations

Modifications, Transfers and Terminations of existing VSMP permits, regardless of the date the permit was originally issued, must be submitted to the county for processing as described below.


The Construction General Permit (CGP) requires the operator to update the site-specific Stormwater Pollution Prevention Plan (SWPPP) whenever there is a change in the design, construction, operation, or maintenance that has a significant effect on the discharge of pollutants to surface waters. Changes to the approved Stormwater Management (SWM) or Erosion and Sediment Control (E&S) plan must typically be addressed through review and approval of a revised land development application. However, minor changes to the temporary E&S controls can in some cases be addressed via “redlined” adjustments at the discretion of the Loudoun County Field Manager.

Changes to the SWPPP also require a Registration Statement Modification if they affect the information reported on the previously provided Registration Statement (with the exception of the estimated project start and completion dates). For the purposes of the CGP, modifications most commonly include increases to the permitted disturbed area.

Registration Statement modification fees are assessed according to the total disturbed acreage of the site (see Fee Schedule). In addition, if the modification results in an increase in total disturbed acreage to a higher fee category (for example, increasing from 1-5 acres disturbed to 5-10 acres disturbed), the difference between the initial fee and the fee associated with the revised total disturbed acreage must be paid. (*Note that these fees are in addition to any other required land development application or permit fees). See the following example:


Total Disturbed Area (Ac)

Total VSMP Permit Fee

County Fee Portion

DEQ Fee Portion

Base Modification Fee

Total Fee for Permit Modification

Initial Permitted Project





Permit Modification Example 1







Permit Modification Example 2





     Less initial fee paid









*The Base Modification Fee is paid only to the county, so in the first example, $250 would be paid to the county and no payment would be made to DEQ. In the second example, $1092 of the total $1400 fee would be paid to the county, and $308 would be paid to DEQ.

Required Submittals for Permit Modification

  1. VSMP Permit Fee Form
  2. A copy of the original Registration Statement.
  3. An updated original-signature Registration Statement marked up to denote changes (write “REVISED” at top of form).
  4. Fees (base fee plus applicable upgrade fees as described above).
  5. Brief written description of the modification, along with any supporting documents (e.g., updated SWM plan, E&S plan, SWPPP, etc.) necessary to describe the modification and demonstrate compliance with the applicable regulations.


Permit Transfers designate a new “operator” for a project when ownership changes hands, or if a different entity will be acting in that role on behalf of the owner. For example, the owner may initially be designated as the Operator when coverage is first obtained, but Operator status, along with oversight of daily operations, could be transferred to the General Contractor once one has been selected.

Required Submittals for Permit Transfer

  1. VSMP Permit Fee Form
  2. Transfer of Ownership Agreement Form
  3. Transfer Fee (see above)


Permit termination is initiated by submitting a Notice of Termination (NOT) form, which must be done no later than 30 days after:

  1. Final stabilization has been completed on the permitted site and all BMP’s that are included in the SWM plan have been installed and are functioning properly. NOTE: The county’s process for verification of these items includes an inspection of the constructed BMP’s as well as release of the Erosion control (grading) bond for the permitted area. county staff will alert both the applicant and DEQ within 60 days of receipt of the NOT as to its acceptance.
  2. Another operator has assumed control over all areas of the site that have not reached final stabilization and obtained coverage for the ongoing discharge;
  3. Coverage under an alternative VPDES or state permit has been obtained; or
  4. For residential construction only, when temporary soil stabilization has been completed and the residence has been transferred to the owner.

For conditions B through D, authorization to discharge terminates at midnight on the date that the notice of termination is submitted, unless otherwise notified by the county.

Required Submittals for Permit Termination

  1. VSMP Permit Fee Form
  2. Notice of Termination (NOT) Form

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