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Legislative Land Use Application Procedure and Submittal Deadlines
Image of project calendarLoudoun County has a new administrative procedure for accepting and reviewing land use application materials in advance of Board of Supervisors and Planning Commission meetings.  

The new procedure is intended to ensure that legislative land use applications are complete and available for sufficient review by the public, Board members and Planning Commissioners in advance of Board of Supervisors and Planning Commission meetings and also to allow county staff and the applicant adequate review and response time prior to distribution of meeting packets.

The new procedure is summarized below with links to individual calendars detailing the deadlines for submitting materials in order to have an application on the agenda of a Board or Commission meeting.

Board of Supervisors
Board Public Hearing
  1. Application materials to be advertised for a Board of Supervisors public hearing must be submitted no later than the Friday following the meeting (public hearing or work session) at which the Planning Commission forwarded the application to the Board, and no less than four weeks before a Board meeting packet is distributed.
  2. Revised proffers, which include responses to County Attorney comments, must be submitted at least two weeks prior to Board packet distribution.  
  3. Final, reviewed and signed proffers must be submitted at least three days prior to Board packet distribution.   
Board Business Meeting or Transportation and Land Use Committee (TLUC) Meeting
  1. New or revised information from the applicant must be submitted at least two weeks before a Board meeting packet or a TLUC meeting packet is distributed. 
  2. Final, reviewed and signed proffers, which include responses to County Attorney comments, must be submitted at least three days prior to Board packet or TLUC packet distribution.

To accommodate the above schedule, applications forwarded from a Board public hearing to a future Board business meeting will be scheduled for the second Board business meeting of the following month. (An exception to this rule may occur for applications that would be scheduled for the second meeting in November or December. Due to the holiday schedule, those applications may be scheduled for the first meeting of December or January, respectively.)  Applications forwarded from a Board public hearing to a future TLUC meeting will be scheduled for the TLUC meeting the following month.   

When Applications Do Not Meet the Published Schedule
When the schedule referenced above is not met, or amended materials are received after the meeting packet is distributed, staff reserves the right to recommend that the Board leadership either defer the application to a future Board meeting or, where amended materials are received after the meeting packet is distributed, recommend Board action on the application be deferred to a future Board meeting.    

Staff may make exceptions to this procedure for minor revisions to proffers such as notarization, signatures, numbering, pagination, typographical errors and other non-substantive changes.  Similarly, staff may make exceptions to this procedure for minor revisions to special exception conditions of approval that do not affect the requested use or mitigation of impact.      

Planning Commission
Planning Commission Public Hearing
  1.  Application materials to be advertised for a Planning Commission public hearing must be submitted at least three weeks prior to distribution of the Planning Commission meeting packet.
Planning Commission Work Session
  1. New or revised information from the applicant shall be submitted at least one week prior to distribution of the Planning Commission work session packet. 

When Applications Do Not Meet the Published Schedule
When the above schedule is not met, or amended materials are received after the meeting packet is distributed, staff reserves the right to recommend that the Planning Commission leadership either defer the application to a future Planning Commission meeting or, where amended materials are received after the meeting packet is distributed, recommend action on the application be deferred to a future Planning Commission meeting.  

Staff may make exceptions to this procedure for minor revisions to proffers such as notarization, signatures, numbering, pagination, typographical errors and other such non-substantive changes.  Similarly, staff may make exceptions to this procedure for minor revisions to special exception conditions of approval that do not affect the requested use or mitigation of impact.         

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