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Civil Division's Frequently Asked Questions
Questions

  1. What do I need to open a new case?
  2. How do I reopen my existing case?
  3. Where can I find a list of your local rules?
  4. When is your Motion’s Day?
  5. How do I schedule a hearing?
  6. Can I fax or email a pleading, motion, etc.?
  7. Can I pay for a copy over the phone?
  8. How can I find the status of the case?
  9. How do I notify the court of an address change?
  10. How do I get a bond released?
  11. Which court processes child support, custody and visitation?
  12. Where do I file for Bankruptcy?
  13. How long does it take for Circuit Court to Transfer a Case?
  14. What if I need an interpreter?
  15. What if I need a transcript of what happened in court?
  16. How do I appeal my case?
  17. How do I withdraw my appeal from GDC or JDR?
  18. How do I serve someone?
  19. How do I file for divorce?


Answers

1. What do I need to open a new case?
Cover sheet, the original initiating document (Petition/Complaint) in proper legal format (Rule 3:2 § 8.01) and the filing fee. If you would like service prepared, please provide a cover letter requesting service and the service fee. For more information on services, go here.

Unlike the two District Courts, the Circuit Court does not typically provide “forms” for use by litigants in filing civil suits. Attorneys or pro se parties are to prepare the legal documents needed to file a suit. When filing a civil case in the Circuit Court, the filing party is responsible for ensuring that all pleadings are prepared in accordance with the Code of Virginia and Rules of the Virginia Supreme Court. Hence, it is strongly recommended that the services of an attorney be employed when filing a civil action at the Circuit Court level.

2. How do I reopen my existing case?
  • The following documents are required to reinstate your case: 
    • $29 filing fee
    • Motion to Reinstate
    • Order to Reinstate
  • If your case was closed out based on the 2-year rule, you can reinstate your case within 1 year of it being closed. If it is after 1 year, you must open a new case. Va. Code § 8.01-335

3. Where can I find a list of your local rules?

The Loudoun County Circuit Court does not have a list of local rules.

4. When is your Motion’s Day?

Our Motion’s Day is the first Friday of each month, unless it falls on a holiday. You can find more information here.

5. How do I schedule a hearing?

Our scheduling docket is every Monday at 9am and on Motion’s day (1st Friday of each month) at 9am. You can find more information here.

6. Can I fax or email a pleading, motion, etc.?

At this time, we do not accept pleadings by email or fax. You must submit the original document in person or by mail.

7. Can I pay for a copy over the phone?

At this time, the Civil Division does not take any payments over the phone. Furthermore, we cannot send copies electronically. You must submit a copy request form with the filing fee and a self-addressed stamped envelope.

8. How can I find the status of the case?

You can find the status of your case here. All the information is current.

9. How do I notify the court of an address change?

Complete the Change of Address Notice and submit in person or by mail. Please put your case number on the document. If you do not know it, you can look up your case here.

10. How do I get a bond released?

An order signed by the Judge must be entered before the bond can be released. The order should state the amount of the bond and name, address and telephone number to whom the bond should be released.

11. Which court processes child support, custody and visitation?

In civil cases of a domestic relations nature, the Circuit Court has exclusive jurisdiction in divorce and annulment matters including property settlement/equitable distribution of marital assets. Matters involving child support, custody and visitation that are not part of a divorce proceeding may or may not originate in the Circuit Court depending on various factors.
  • If there is an open divorce case, these matters most likely will be heard in Circuit Court. 
  • If it is a closed case, the matters remain in Circuit Court unless an order remands it to the Juvenile and Domestic Relations Court. 

12. Where do I file for Bankruptcy?

Bankruptcy, including the appointment of a receiver, would occur in the Federal Bankruptcy Court in Alexandria.

13. How long does it take for Circuit Court to Transfer a Case?

Typically the transfer of cases to a lower court or to another locality will occur within 21 days of the entry of the final order.

14. What if I need an interpreter?

If an interpreter is needed for a civil court appearance, submit a request for a Court Interpreter and file it in the Civil Division of the Clerk’s office. Please be sure to include the following information on the request:
  • Case number & style of case (PLT v. DEF)
  • Language/Dialect requested
  • Date/Time of hearing
  • Name of party requesting interpreter
  • Contact information of party requesting interpreter

15. What if I need a transcript of what happened in court?

Neither the Circuit Court nor the Clerk’s Office is able to provide a transcript of a hearing. If a transcript is needed, one or both of the parties would need to hire a court reporter. If you would like an audio recording of the hearing, you can find more information here.

16. How do I appeal my case?

You can find information on appealing your case here.

17. How do I withdraw my appeal from GDC or JDR?

Please reference VA Code § 16.1-106.1

18. How do I serve someone?

  • Information regarding service by publication can be found here.
  • The Affidavit and Order of Publication can be found here.

19. How do I file for divorce?

You can find information on filing for an uncontested divorce here.


Contact UsKimberly Walker
Civil Division Manager

Robert Sproul
Civil Division Supervisor


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Hours of Operation
Monday - Friday
8:00 a.m. - 4:00 p.m.
Physical Address:
Clerk of the Circuit Court
Attn: Civil Division
18 East Market St.
Leesburg, VA 20176
Mailing Address:
Clerk of the Circuit Court
Attn: Civil Division
P.O. Box 550
Leesburg, VA 20178


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