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Church Trustees
*Please note that Court personnel are prohibited by law from giving legal advice. 
If you need assistance or advice please see our Legal Aid and Links page 

Appointment of Church Trustees
The application or petition must be accompanied by minutes of the meeting in which the trustees were elected. The minutes must be provided on church letterhead and should include: new appointments, new retirees, and changes in organization. View the Church Trustee Form.

Filing Fee
The filing fee is $29 paid to the Circuit Court. The filing fee must be paid by cash, certified check, money order or personal check (no starter checks will be accepted) payable to Clerk of Circuit Court.

Submit an Application
Filings may be submitted in person or by mail: 

In person bring your completed paperwork and filing fee to the third floor of the Clerk of the Circuit Court during normal business hours. Or send your completed paperwork, copies and filing fee to: 

Send via U.S. Postal Service
Clerk of Circuit Court
Attn: New Case Filing
P.O. Box 550 
Leesburg, VA 20178
Send Via FedEx, UPS, etc. 
Clerk of Circuit Court
Attn: New Case Filing 
18 East Market Street
Leesburg, VA 20176

Filing Process
Upon filing the petition for appointment or substitution of church trustees, an order will be submitted to the Judge’s chambers for entry. No hearing is required for appointment or substitution of church trustees. In approximately three weeks, if the judge grants the petition, you will receive a certified copy of the final order.
Contact UsKimberly Walker
Civil Division Manager

Robert Sproul
Civil Division Supervisor

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Hours of Operation
Monday - Friday
8:00 a.m. - 4:00 p.m.
Physical Address:
Clerk of the Circuit Court
Attn: Civil Division
18 East Market St.
Leesburg, VA 20176
Mailing Address:
Clerk of the Circuit Court
Attn: Civil Division
P.O. Box 550
Leesburg, VA 20178

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