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Copy Request
Record Requests
Records held by the Circuit Court Clerk’s office are public record. There are some case files which are confidential in nature and others that may be sealed by the judge. These are not available for public inspection.

You may request copies either in person or by mail, at the address provided below. Payment bust be provided BEFORE the copies will be delivered. If submitting a request by mail, you must provide a self-addressed stamped envelope large enough to accommodate the amount of copies you are requesting. If requesting copies by mail, please submit your request by filling out the copy request form, along with the copy fee, via check or money order, made payable to "Clerk of Circuit Court."

If coming in person, we will copy up to 20 pages while you wait. Any requests over 20 pages must be paid for in advance and you will be called when your copies are ready. We will typically have your copies ready for you within one to two business days, depending on the volume. Requests submitted by mail are generally fulfilled within 3-5 business days. Chancery files and cases filed before February 2011 are stored at our off-site location and can take up to one week to retrieve once requested. 

Copies are $0.50 cents per page, with an additional charge of $2.00 if you want the document certified. (In accordance with VA Code 17.1-275 sections 8 & 9.)

Triple Seal Fees
The fees for a triple seal are $2.50, with a charge of $2 for the additional certification, and $0.50 cents per page.

Recently Signed Orders
Once a civil court order is entered, it can take up to one week to process. Please note that the Clerk of the Circuit Court will not automatically mail out copies of these orders. Parties are entitled to one free certified copy of a final decree/order; however, a self-addressed, stamped envelope must be provided for us to mail the copy. All other copies of orders must be paid for regardless of whether you have submitted an envelope or not. (In accordance with VA Code 17.1-275 sections 8 & 9.)

Contact UsKimberly Walker
Civil Division Manager

Robert Sproul
Civil Division Supervisor

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Hours of Operation
Monday - Friday
8:00 a.m. - 4:00 p.m.
Physical Address:
Clerk of the Circuit Court
Attn: Civil Division
18 East Market St.
Leesburg, VA 20176
Mailing Address:
Clerk of the Circuit Court
Attn: Civil Division
P.O. Box 550
Leesburg, VA 20178

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