Go To Search
Click to Home
Site Tools
Concealed Handgun Application Instructions and Procedures
Due to tremendous growth in the number of applications, the Clerk of the Circuit Court and the Loudoun County Sheriff have developed a partnership to provide better service to concealed handgun applicants. Effective February 25, 2013, all applicants will file applications directly with the Clerk of the Circuit Court. Applicants will no longer have to visit the Sheriff’s Office to obtain a criminal background check to file with their application. 

Filing Procedures 
Applicants have two options for submitting concealed handgun applications to the Clerk of the Circuit Court. Applicants can hand-deliver applications to the Clerk of the Circuit Court during normal business hours at the Loudoun County Courts Complex located at 18 East Market Street in Leesburg, Virginia. The Clerk’s office is located on the 3rd floor of the Courts Complex. 

Applicants may mail their application to the following address: 
Clerk of the Circuit Court 
Attn: Civil Division 
P.O. Box 550 
Leesburg, Virginia 20178 

Applications that are mailed for filing must be notarized by a notary public and must include proper payment for filing. 

Application Instructions 
Applicants should carefully review the application and ensure all information is provided. The application should be typed or legibly handwritten in dark ink to ensure the information can be read. If the space provided in the application is insufficient for some responses, any additional information that is required can be attached to the application. Attachments should be legible and clear. Typed information on attached documents is preferred to ensure the information is legible. 

The application must be signed by the applicant and the applicant’s signature notarized by a notary public. Free notary services may be available at local financial institutions and/or government offices. If submitting the application in person at the Clerk's office, a Deputy Clerk can notarize the application. The application can be download by clicking on the link below.  When applying please fill out and submit the following form:

Application Filing Fees
The filing fee for the concealed handgun application is $40.50. Applicants who deliver their application in person at the Clerk’s office have the option of paying by credit card, check, cash or money order. Applicants who mail in the application must pay be check or money order. Checks and money orders should be made payable to the “Clerk of the Circuit Court.”  

Proof of Proficiency 
Applicants must provide proof of proficiency to use a handgun as part of the application. The following certificates/documents are typically provided to demonstrate proficiency: 

  • Firearm Qualification Certificate 
  • Military Discharge Papers (DD214) 
  • Hunter Safety Certificate 
  • Law Enforcement Certification
  • Permit from another Virginia county
  • Previous/current Loudoun County permit (FOR RENEWALS ONLY)

Background Investigation
The Loudoun County Sheriff’s Office conducts a criminal background check on each applicant. Once the application has been successfully filed with the Clerk of the Circuit Court, the Sheriff’s Office will typically complete the background check within two (2) business days. The fee for the background check is included with the filing fee. 

Review and Processing of Application 
Once the Sheriff’s Office has completed the background investigation and provided the results to the Clerk’s office, the application is reviewed by the Circuit Court judges. State law requires action on the application by 45 days. Due to an increase in applications and other caseload, applicants can expect the review process to take the full 45 days. Applications that are approved by the Court will result in issuance of a permit by the Clerk of the Circuit Court. Unless otherwise requested by the applicant, the permit will be mailed to the applicant at the address provided on the application. Applicants may request that the clerk contact the applicant when the permit has been issued to make arrangements to pick up the permit in person. You may check on the status of your application in person with valid photo ID. Per section 18.2-308.02 of the Virginia State Code we are unable to provide any information contained in an application. You can obtain the status of your application by following the instructions on the notice that is given to applicants once they apply in person or by mail.  

What Do I Do If I Lose My Permit or I Move?
A current permit holder may obtain a replacement permit from the Clerk of the Circuit Court if a permit is lost, damaged or in the event that the permit holder moves to a new residence. For more information about replacement permits, click here.

Permit Renewal
Once approved by the court and processed by the clerk's office, your concealed handgun permit is valid for five years. You may renew your permit by completing the application as outlined above; however, you would indicate in the appropriate box that you are renewing your permit. In order to maintain your authorization, the application for renewal should be submitted to the clerk's office at least 90 days prior, but no more than 180 days prior to the expiration of your current permit. Within these guidelines the new permit mailed to the applicant becomes effective upon expiration of the existing permit. When submitting your application for a renewal permit, please provide proof of proficiency (Previous/Current Permit, Firearm Qualification Certificate, etc.)

Contact UsKimberly Walker
Civil Division Manager

Robert Sproul
Civil Division Supervisor

Quick Links

•  Concealed Handgun Permits
•  Courts Technology
•  Posted Orders and Notices
•  Visitor Comment Card

Hours of Operation
Monday - Friday
8:00 a.m. - 4:00 p.m.
Physical Address:
Clerk of the Circuit Court
Attn: Civil Division
18 East Market St.
Leesburg, VA 20176
Mailing Address:
Clerk of the Circuit Court
Attn: Civil Division
P.O. Box 550
Leesburg, VA 20178

Loudoun On
Site Tools