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Requesting Records
  • You may request records by U.S. Mail, fax, email, in person, over the phone, or via Loudoun Express Request. FOIA does not require that your request be in writing, nor do you need to specifically state that you are requesting records under FOIA. 

  • From a practical perspective, it may be helpful to both you and the person receiving your request to put your request in writing. This allows you to create a record of your request. It also gives us a clear statement of what records you are requesting, so that there is no misunderstanding over a verbal request. However, we cannot refuse to respond to your FOIA request if you elect not to put it in writing. 

Specifying Records Requested
  • Your request must identify the records you are seeking with "reasonable specificity." This is a common-sense standard. It does not refer to or limit the volume or number of records that you are requesting; instead, it requires that you be specific enough so that we can identify and locate the records that you are seeking. 

  • Your request must ask for existing records or documents.  FOIA gives you a right to inspect or copy records; it does not apply to a situation where you are asking general questions about the work of Loudoun County, nor does it require Loudoun County to create a record that does not exist.

  • You may choose the format in which you would like to receive the records from any format that is used by Loudoun County in the regular course of business. For example, if you are requesting records that are maintained in an Excel database, you may elect to receive those records electronically via email, thumb drive or computer disk; you may also receive a printed copy of the records.

Submit Your Request for Records

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Requesting Records via Loudoun Express Request (LEx)
The best method to request records from Loudoun County is to submit your request through our citizen request tool, known as Loudoun Express Request (LEx). Using this tool enables you to track the progress of your request and to receive your records electronically, if appropriate. Signing up for a LEx account is quick and easy. To learn more about LEx, visit the LEx homepage.



Email
To request records by email, please send an email to us with your contact information and specific request for records.

U.S. Mail
To request records by U.S. mail, please send your specific written request to:

Office of the County Administrator/FOIA Officer
1 Harrison St., S.E. 
P.O. Box 7000
Leesburg, VA 20175-7000

In Person, By Phone or By Fax
If you know the county department that keeps the records you are requesting, you may contact the department directly in person, by phone or by fax. Visit the County Departments webpage for locations and contact information.

If you are not sure which department to contact, if the records are kept by multiple departments, or if you have questions concerning requesting records from Loudoun County, you may visit the Office of the County Administrator (1 Harrison St., S.E., Leesburg, Va.), call 703-777-0200, or fax your request to 703-777-0325.

Contact Loudoun County’s FOIA Officer

Department of Fire and Rescue
If you know the records you are requesting are held by the Loudoun County Fire and Rescue Department, please visit the department’s records request webpage for additional contact information and procedures. 

Health Department
If you know the records you are requesting are held by the Loudoun County Health Department, please visit the department’s FOIA request webpage for additional contact information and procedures. 


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